Vendor Management

Vendor Management allows the administrator to create and manage a Framework list of Vendors/Dealers that the financial institution does business with. This list may include dealers associated with indirect application sources such as CUDL, Dealer Track or RouteOne and vendors/dealers who submit applications directly to the financial institution via fax or at a branch.

The vendors within this list are used for reporting and the calculating vendor fees, such as dealer reserve.

From the Vendor Management page users can create new vendor as well as manage the attributes of existing vendors. If an institution contains an existing list of vendors, users are able to utilize the Vendor Search functionality from this page.

Vendor Management Attributes

Within the Vendor Editor window, attributes are defined within the General and Channels tabs.

General

General attributes consist of the demographic details of each vendor.

While managing vendors, define the following general attributes:

Field

Description

Name

Enter the name of the vendor.

This is a required field/attribute.

Core Vendor #

Enter the identification number of the vendor's record on the core.

This is a required field/attribute.

Prior to creating a vendor in the Framework, a vendor record must first be created on the core. The ID number associated with the vendor record must match the vendor's Framework record.

Active

Select the active check box to enable the vendor for use in the Framework. Inactive vendors cannot be selected when creating new loan applications.

Address 1

Enter the vendor's street address.

Address 2

Enter the vendor's street address.

City

Enter the city where the vendor is located.

State

Enter the state where the vendor is located.

Zip Code

Enter the zip code associated with the vendor's city and state.

Phone Number

Enter the vendor's phone number.

Extension

If applicable, enter the extension associated with the vendor's phone number.

Fax Number

Enter the vendor's fax number.

Email Address

Enter the email address of the vendor representative(s) that correspondences and reports should be sent to.

If more than one email address is entered, use a semi-colon ( ; ) to separate email addresses.

Beneath the demographic fields, a multi-grid containing the following tables allows administrators to assign type attributes to a vendor.

Attributes

Description

Available Vendor Types

Contains a list of all vendor types that have not been assigned. Upon assigning a vendor type, the vendor type is removed from the available list.

The values that populate in this drop-down are defined within the VENDOR_TYPE lookup within Field Configurations.

Assigned Vendor Types

Contains a list of all vendor types that have been assigned to the vendor. Once the vendor is saved, the vendor types in this table become the vendor type attribute(s).

Channels

The Channels tab allows an administrator to set the channel specific information for each vendor.

While managing vendors, define the following channel attributes:

Field Name	Details
Vendor Channel #	The specific vendor ID number that may be associated for that specific channel.
Status	The current status of the dealer for that channel. Select an appropriate status from the drop-down list by double-clicking in the field: Active Inactive Watch-List – this option is generally used if you have had issues with the vendor/dealer and want to look more closely at their applications. Blacklist - typically used if you have had issues with the vendor/dealer and no longer do business with them.
License Number	Provides the ability to track license or agreement number.
License Effective Date	The date in which the vendors license became effective.
License Expiration Date	The date in which the vendors license will expire.
Fee Type	Select an appropriate fee type from the drop-down list by double-clicking in the field: Flat Fee - dealer is paid a set dollar amount per loan. Percentage of Loan Amount - dealer is paid a percentage of each loan.
Flat Fee	Field becomes enabled if Flat Fee is selected as the fee type. Enter the dollar amount to be paid per loan to the dealer.
Fee Percentage	Field becomes enabled if Percentage of Loan Amount is selected as the fee type. Enter the percentage to be paid per loan to the dealer.
Minimum Fee Amount	Enter the minimum fee that would be paid to the vendor.
Maximum Fee Amount	Enter the maximum fee that would be paid to the vendor.

Show Creating a Vendor

Click the Create button.
Enter the Name and Core Vendor #.
Select the Active check box.
Complete the demographic information.
Assign the applicable vendor type(s) from the available vendor types list.
Complete the channel details.
Click Save and Close.

Show Copying a Vendor

From the vendor list, select the desired vendor to be used as the base.
Click the Copy button.
Update the copied vendor to reflect the new vendor.
Click Save and Close.

Show Editing a Vendor

From the vendor list, select the vendor that requires updating.
Click the Edit button.
Update the required fields.
Click Save and Close.

Search

Search allows the administrator to search the entire Vendor List by vendor name (full name or partial name).

To complete a vendor search, click Search from the Vendor Management screen.

Enter the name of the vendor and click OK.