Journal entries are generated when a transaction is processed to track the history of GL accounts. The GL Balances and Journal Entries page (System Management > Recovery > GL Balances and Journal Entries) provides administrators with an overview of current GL account balances, and access to all journal entries for GL accounts. This page is divided into two sections: GL Balances and Journal Entries.
GL Balances
The GL Balances section of the GL Balances and Journal Entries page includes a grid that contains GL accounts and their balances. By default, all active GL accounts are displayed and are fully expanded to show all of their sub-accounts.
![](images/hs-note.gif) |
Sub-accounts can be shown or hidden by clicking next to the parent GL account. |
![](images/Recovery/GLBalances.png)
Above the grid is a ribbon bar that contains the following functions:
Function |
Description |
![](images/Recovery/Select%20All%20Button.png) |
Click to select all of the GL accounts within the GL Balances grid. |
![](images/Recovery/Deselect%20All%20Button.png) |
Click to deselect all of the GL accounts within the GL Balances grid. |
![](images/Recovery/filter box 1.png) |
Enter any text within the search text box. The GL Balances grid updates dynamically to display the search results. |
![](images/Recovery/active view.png) |
From the drop-down, select whether to display Active, Inactive, or All GL accounts within the GL Balances Grid. |
The GL Balances grid displays information within the following columns:
Field |
Description |
GL Account Number |
Displays a check box and the GL account number defined within System Management > Recovery > GL Accounts. Selecting the check box identifies the accounts to be viewed within the Journal Entries section. Multiple GL accounts can be selected for viewing at the same time.
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When a GL Account is selected within the GL Balances grid, the Journal Entries section must be refreshed to display the transactions for the selected GL account. |
|
GL Account Name |
Displays the GL account name defined within System Management > Recovery > GL Accounts. This is a read-only field. |
Fully Qualified GL Account Number |
Displays the fully qualified GL account number, which consists of the GL segment and all parent GL segments. |
Amount |
Displays the current balance of the GL account. This is a read-only field. |
Journal Entries
The Journal Entries section of the GL Balances and Journal Entries page displays the transactions for the GL accounts selected within the GL Balances grid.
![](images/Recovery/GL Journals.png)
Above the grid is a ribbon bar that contains the following functions to assist with filtering the journal entries:
Function |
Description |
![](images/Recovery/from calendar.png) |
Enter a date within the text box or select a date from the calendar icon to serve as the start of the date range for which to display journal entries within the grid. |
![](images/Recovery/to calendar.png) |
Enter a date within the text box or select a date from the calendar icon to serve as the end of the date range for which to display journal entries within the grid. |
![](images/Recovery/10000.png) |
From the drop-down, select whether to display 10,000, 15,000, 20,000, 25,000, 50,000, 100,000, or 200,000 journal entries within the grid.
![](images/hs-tip.gif) |
Selecting 200,000 journal entries may cause longer than normal processing times within the Lifecycle Management Suite, as the Suite is retrieving a large number of records from the database. |
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![](images/Common/refresh.png) |
Once the date range and number of entries has been selected, click to update the grid to display the desired results. |
Once GL accounts are selected within the GL Balances section and the Journal Entries section of the page is refreshed, the below information displays in a read-only grid:
![](images/hs-note.gif) |
Each column in the Journal Entries grid is sortable. By default, the entries are displayed in descending order by Posting Date; however, they can be sorted by any column by double-clicking the column header. |
Column |
Description |
Posting Date |
Displays the posting date of the transaction. |
Effective Date |
Displays the effective date of the transaction. |
Account Number |
Displays the GL account number associated with the transaction. |
Reference Account Number |
Displays the Account Identifier of the recovery account on which the transaction was processed. |
Credit Amount |
Displays the amount the GL account was credited by the transaction. |
Debit Amount |
Displays the amount the GL account was debited during the transaction. |
![](images/hs-note.gif) |
A page filter is located below the Journal Entries grid to provide the ability to locate journal entries that may not currently be displayed within the grid. |